• Conferences and meetings

  • Incentive travel

  • Social events

Aspasia is a business event specialist, founded by Hotel Managers and Corporate Event Managers

We base our service on close working relationships. Due to our backgrounds and career history, we are exceptionally ‘service orientated’. It’s easy to list below, but we have a proven history and track record. 

We can share stories about how we achieve the following

Our Style:

We become part of your team
We understand all the finer details 
We will provide the utmost confidentiality
We work professionally and courteously to ensure we reflect your brand on-site
You will receive undivided attention all the way through the planning process
We have mature, experienced event team members on-site with excellent track records

Our Service:

Experts at venue liaison 
Specialists at event-supplier negotiations 
Experienced at cancellation mitigation, we ask the questions that clients often do not
We professionally challenge every outcome to get the best offer for YOU
We anticipate outcomes during an event and manage situations in a low-key, calm and effective manner
You are in expert, safe hands; YOU can concentrate on strategy and content, we do the rest

For further information please call us: +44 7725 646362

Who we are

'Aspasia' was the name of a woman in Ancient Greece, her name means ‘Greatly Welcomed’ and she was famous for her entertaining which facilitated discussion into some of the great ideas of the time. This philosophy is continued today by providing the very best events where ideas are exchanged, delegates are made to feel welcome and progress is made.
event table with chandelier
Aspasia has been built out of years of expertise working in large corporate hotels, smaller boutique hotels, and private properties in America, Europe and England. Both principals also have business management degrees with a focus on hospitality. We have experience in both sales and operations management, so we understand what our customers want, and know exactly how to deliver it.
We are passionate about what we do. We love rigorously testing the hotels we use - we find it hard to relax in hotel bedrooms because we are too busy testing the biscuits, timing the room service and checking the bed quality (some may say a dream job…).
luxury hotel entrance
…Now that’s business sense.

What we do

Aspasia offers peace of mind, but with no cost to you!

Let’s set the scene... 

You’ve decided who the delegates will be
You’ve discussed what needs to be achieved
You’ve put the budget in place  

Now all you have to do is find the right venue that caters for all your needs. 
Surely a simple task?

With so many hotels and venues promising so much, it’s difficult to know who to choose, and it‘s even harder to know who you can trust. 

All business activities should make business sense...

big conference room with screen
If you’re a larger organisation and it’s practical to have someone in your team organising your events, they’ll want to deal with someone they can trust, one main point of contact for all events, someone who can take away the hassle, and share their expertise.
table with candlesticks
In smaller organisations, it doesn’t make business sense to have a key member of your team planning, organising and running your corporate events. Not only are you wasting a vital resource, they’re probably not the best person for the job.
vintage balroom with multiple tables
At Aspasia, we have the insider knowledge and experience necessary to organise corporate events that get the best out of your team whatever its size, on the agreed budget.

What we have done

Our previous work has included:

What our clients say

  • “I have worked with Aspasia headed by Barnaby for a number of years at many events both at single and multiple country level. Organisation and delivery is of the highest standard leading to successful meetings running without a hitch.”

    John Rankin — Region North Director, ADC

  • "Barnaby knows his business area inside out. He takes time to understand the needs of his clients and ensures that every detail is managed before the event starts. His attention to detail, relentless drive to meet expectations and desire to make everything possible means you will always be happy with the service he provides."

    Satnam Bhuller — Customer Excellence, AbbVie

  • "IPC Media - host an aboard trip for key regional clients each year. We were approached by Barnaby Luxton of Aspasia and were immediately impressed with his professional approach and willingness to help. We had a very tight budget to work to and we also wanted a wow factor to impress our clients with an exciting venue, good standard accommodation and some exciting activities. Barnaby was very thorough in his planning, preparation and attention to detail and he ensured that every point was double checked. We had an enjoyable and memorable trip to Riga - Latvia and Barnaby attended the event to help us ensure it ran smoothly."

    Katrina Hutchison — Regional Sales Director, IPC Media

  • “Barnaby has supported the HQ for the EMEA region with the organisation of a few meetings & events. He is highly professional, service oriented, reliable, a very strong negotiator and has great market knowledge. In addition he looks very well after the specific needs of his clients and has a positive & passionate attitude.”

    Angela Wettengel-Caliskan — Executive Assistant to the DVP EMEA, Abbott Diabetes Care

  • “Barnaby has managed and delivered high quality in-house lunches and dinners for key clients and contacts. The food has been consistently excellent and the service has matched the occasions."

    David Tilly — Partner, Geldards LLP

Contact Us

Now you know what we’re all about why not get in touch. 
It pays to plan ahead, so why wait? You can contact us on…

+44 7725 646362
  barnaby@aspasia-online.co.uk
13 Redcliffe Road, Nottingham NG3 5BW
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